Table of Contents
1.0 OBJECTIVE:
1.1 To lay down the procedure for dispensing and issuing of packing material.
2.0 SCOPE:
2.1 This procedure is applicable for the dispensing and issuing of packing material in Warehouse.
3.0 RESPONSIBILITY:
3.1 Assistant – Warehouse shall be responsible for dispensing and issuing of packing material as per the requirement of production department.
3.2 Officer-Warehouse shall be responsible to compliance the activity of dispensing and issuing of packing material.
4.0 ABBREVIATIONS
4.1 SOP : Standard Operating Procedure
4.2 QA : Quality Assurance
4.3 CC NO : Change Control Number
4.4 LAF : Laminar Air Flow
4.5 HDPE : High density poly ethylene
4.6 PVC : Poly vinyl chloride
4.7 PVDC : Poly vinyl di-chloride
4.8 SS : Stainless Steel
4.9 MM : milli meter
5.0 PROCEDURE:(Dispensing And Issuing Of Packing Material)
Various primary and secondary packing materials are handled in warehouse and the mode of issuance is given in the under mentioned table.
PRIMARY PACKING MATERIALS
| Sr. No. | Materials name | Mode of issuance |
| 01 | Alu. Tubes | By number (unit packs) |
| 02 | Lami Tubes | By numbers (unit packs) |
| 03 | Seamless Tubes | By numbers (unit packs) |
SECONDARY& TERTIARY PACKING MATERIALS
| S. No. | Materials name | Mode of issuance |
| 01 | Mono cartons | By numbers (unit packs) |
| 02 | Shippers | By numbers |
| 03 | Grey board boxes | By number |
| 04 | Outer box labels | By numbers |
| 05 | Label | By numbers |
| 06 | Leaflet | By numbers (unit packs) |
5.1 Check the Primary / Secondary packing material indent for the batches to be dispensed.
5.2 Check the correctness of the packing material indent and verify for the following Product Name, Batch Number, Quantity, and Signature of the authorized persons.
5.3 Check for the availability of approved stock in ledger against the indented quantity.
5.4 Check for Quality Control approved label, Analytical Reference Number and verify the Analytical Reference Number.
5.5 De-dust the original pack by using dry cloth before bringing to common dispensing SS table in dispensing area.
5.6 Use the clean poly bag for issuing the loose quantity of the above material.
5.7 Use separate fresh poly bag for each materials.
5.8 Dispensed the quantity as per dispensing sheet of batch packing record, number of unit packs shall be issued.
5.9 Prepare “dispensed material” tag as per Annexure – I and affix the status label on each pack of the issued materials (if unit packs are huge quantity) In this case affix the “Dispensed materials” as √N+1, where N denotes the number unit pack. Transfer the material on the pallets by using the hand pallet trolley.
5.10 Transfer the issued materials in the original unit pack into the SS cage trolley.
5.11 Clean the dispensing area with dry lint free cloth followed by vacuum cleaner immediately after dispensing operation.
5.11.1 Dispensing of Primary packing material shall be under the LAF workstation.
5.11.2 Procedure for dispensing under LAF.
To read this SOP click SOP for Dispensing And Issuance Of Raw Material To Production.
5.11.2.1 Follow the mode of issuance (by weight/by number) as mentioned under point number 5.0.
5.11.2.2 Check for the availability of Excess material returned from production, which shall be issued first.
5.11.2.3 Ensure to put on the hand gloves before dispensing the primary packing materials under the LAF.
5.11.2.4 Ensure to switch on the LAF 10 minutes before starting the operation. Record the LAF usage log.
5.11.2.5 Check for the balance cleanliness and calibration status.
Transfer the packs of the material to be dispensed, one by one to the LAF booth & open with the help of dispensing accessories provided (scissors / pliers).
Weight / count as the case may be and in case of weighment record the net weight.
Transfer the dispensed materials into a clean poly bag.
Prepare the “Materials Dispensed” tag as per WH013-F01-00, and affix on the poly bag / pack.
Note: the Analytical Reference Number and Net Weight in the Packing Material Indent form and put the sign on all the copies.
After the completion of dispensing switch off the LAF booth and Balance.
Clean the LAF & balance platform as below.
a. Cleaning procedure between material to material (type-A) – Dry mop using lint free cloth.
b. Day end cleaning (Type-B).
i Dry mop using lint free cloth
ii Dedust using vacuum cleaner.
iii Wet mopping using lint free cloth soaked in 2.5 % Dettol / Sevlon.
5.11.2.6 Deface all labels of empty containers / packs with marker pen.
5.11.2.7 Arrange all materials batch wise on the pallets and send to production area (day store) through the lift.
5.11.2.8 Put sign on all the copies of the indent form and send to production along with the dispensed materials and ensure to take the sign of the production personnel as a confirmation of safe receipt of material.
5.11.2.9 Update the Stock accordingly.
5.1.5.3 Procedure for dispensing of material on the dispensing table.
Check for the cleanliness of the dispensing table.
Dedust the pack of the material to be dispensed.
Transfer the clean inner packs to the common SS dispensing table, inspect physically & arrange on the pallet.
Affix dispensed label on each pack of the issued materials (if unit are in huge quantity). Affix the “Dispensed materials” as N+1, where N denotes the number unit pack. Transfer the vials stacked on the pallets by using the hand pallet trolley.
Put sign on all the copies of the indent form and send to production along with the dispensed materials and ensure to take the sign of the production personnel as confirmation of safe receipt of material.