| Entry And Exit Of Staff And Visitors |
| 1.0 OBJECTIVE: 1.1 To lay down the procedure for security operation on the entry and exit of staff and visitors at security gate. 2.0 SCOPE: 2.1 This procedure is applicable for the entry and exit of staff and visitors at security gate. 3.0 RESPONSIBILITY: 3.1 Security supervisor / security guard 4.0 ABBREVIATIONS 4.1 SOP : Standard Operating Procedure 4.2 QC : Quality Control 4.3 HR & ADM : Human Resources & Administration To Read this SOP click here SOP for Issuance Of Raw Materials. 5.0 PROCEDURE: 5.1 Factory Staff movement: 5.1.1 Staff is advised not to carry match box, cigarette lighter, liquor, etc. inside the premises at the time of appointment. If such material found collect & retain with the security department. Then inform to HR department for action, HR department will take action. 5.1.2 Check the bags of all staffs during entry & exit from the premises. 5.1.3 Record the entry & exit time of the staffs in the “STAFF IN / OUT REGISTER”. Who are not entered through biometric system. 5.1.4 Manual checking of staff by security officer during entry and exit from the factory premises. 5.1.5 Check for the presence of any materials inside the bag. 5.1.6 Security officer shall not allow staff to carry any materials without proper documents or prior written permission from higher authority. (As per Annexure-II) 5.1.7 Inform the HR head if any one is found with material without proper document. 5.1.8 Employees shall enter the factory with proper identification after punching their thumb or cards in the time machine. 5.1.9 Employees shall strictly adhere to timings as allotted to entry/exit. 5.1.10 Respective Manager HR department shall inform any change in individual’s duty timings to main gate in advance. 5.1.11 Only two gate passes for maximum two hours are permitted for Staff/workers leaving the premises before schedule timings in a month, either they can avail in morning time. 5.1.12 Time IN/Out in respect of Senior Executives/Assistant manager/Department Heads/MD/Director shall be recorded by security staff at main gate. 5.2 Other staff movement:-(entry and exit of staff and visitors) 5.2.1 Record the entry of all staffs of company other than this location in the staff in out register. 5.2.2 Obtain the signature of the concerned staff in the register. To read this SOP click here SOP for Sanitation And Cleaning Of Warehouse Drug Products. 5.3 Visitor movement: 5.3.1 Inform the concerned staff whom the visitor wants to meet, regarding the arrival of the visitor. 5.3.2 Record the details of the visitors in the “VISITIORS RECORD” (As per Annexure-IV) and obtain the visitor’s signature. 5.3.3 Prepare “GATE PASS” for the visitors and hand it over to the visitor. 5.3.4 Follow step 5.1.1 to 5.1.4 of other than company staff movement. 5.3.5 Escort the visitors till the reception of the factory. 5.3.6 Follow step 5.1.4 to 5.1.6 during exit of the visitor. 5.3.7 Dignitaries who make planned visit to the plant whose schedule will be prepared by HR & Administration and handed over to the security officer shall not be checked or asked any question during entry & exit. 5.4 Contract Employees movement: 5.4.1 Security will enter in out time of worker under contact . 5.4.2 All the employees shall be in possession of ID cards at the time of their entry. 5.4.3 Contractor/Representative of contactor shall remain present at main gate at the time of shift change. He shall identify and detail his men for various departments as per day’s requirement. He shall then inform his strength of particular shift to security in charge at main gate and then to HR/Admn. 5.4.4 No late entry shall be permitted to contract workers, however, early exit may be permitted with valid exit pass signed by respective HODs and countersigned by HR Person. 5.4.5 Contractor/His representative shall be call any time in company premises to sort out disputes of his workers. 5.4.6 Follow step 5.1.1 to 5.1.4 of other than company staff movement. 5.4.7 Follow step 5.1.4 to 5.1.6 during exit of the contract workers 5.5 Prohibition of Photography: 5.5.1 Photography in the premises is strictly prohibited photographic materials like, camera films & other photographic materials if brought shall be deposited at the main gate. 5.5.2 In case if photography or videography is required in the premises / in side the departments for reasons like, training, validation work or product promotion or any other justified reasons, the permission from concern person shall be seeked for this purpose. To read this SOP click here SOP for Receipt Storage And Dispatch Of Finished Goods. 5.6 Prohibition of Mobile Phones:(entry and exit of staff and visitors) 5.6.1 Mobile phones are allowed to Director/Managers/Executive/Sr. Officers. 5.6.2 Mobile phones in the premises is strictly prohibited for those workers/staff members whose name was not in permission list for using mobile phones, if they brought the same shall be deposited at the main gate. 5.6.3 Visitor color card shall be issued to visitor at the time of entering to the unit for general business. Their belongings may be checked and shall be asked to follow the general instruction of the company. Mobile phone is allowed to the visitors. 5.7 Out Duty: 5.7.1 In case the employee is on out duty he/she has to duly fill the out duty form as per Annexure-VI and get sanctioned from his/her Head of Department and HR department describing the reason for out duty, contact no. & address during the out duty. |
