Table of Contents
1.0 OBJECTIVE:
1.1 To lay down the procedure for the receipt and storage approval / rejection of packing Materials.
2.0 SCOPE:
2.1 This procedure is applicable for the receipt and storage approval/rejection of packing materials in Warehouse.
3.0 RESPONSIBILITY:
3.1 Assistant Warehouse shall be responsible for material receipt at unloading bay and storage the material as per their condition and status.
To read this SOP click here SOP for Receipt, Quarantine, Intimation To Qc, Sampling And Approval / Rejection Of Raw Material.
4.0 ABBREVIATIONS
4.1 GRN : Goods Receipt Note
4.2 CCR : Change Control Request
4.3 COA : Certificate of Analysis
5.0 PROCEDURE:
5.1 Receipt of the Material:
5.1.1 Warehouse department will instruct the Security Supervisor to allow the vehicle into the factory premises.
5.1.2 Warehouse personnel will collect the document and check the following details in the delivery document.
5.1.2.1 Check the correctness of company name & address on the delivery documents.
5.1.2.2 Check that the vendor is approved as per current version of Approved Manufacturer / Vendors List, including vendor address.
5.1.2.3 Check the availability of Certificate of Analysis copy of the material supplied by Vendors.
5.1.2.4 Check the Purchase Order number is mentioned on the delivery documents.
5.1.2.5 In case of any discrepancies observed in the above mentioned points, should be informed to Purchase Department & Head of the department for corrective action.
5.2 Pre-Unloading Activities
5.2.1 On arrival of the vehicle of material at unloading area, Assistant Warehouse carries out the following activities.
5.2.1.1 Instruct the vehicle driver to stop the vehicle at unloading bay.
5.2.1.2 Ensure the material receiving area is clean before unloading the material.
5.2.1.3 Ensure the cleanliness of the SS/ HDPE pallets on which the material to be unloaded.
5.2.1.4 Ensure the cleanliness and working condition of the handling equipment.
5.3 Unloading Activities:
5.3.1 Ensure to unload the material safely from the vehicle into the clean SS/HDPE pallets.
5.3.2 Warehouse personnel checks the material container for external identification label for the following details and fill the check list.
5.3.2.1 Material Name.
5.3.2.2 Material code.
5.3.2.3 Material quantity.
5.3.2.4 Pack size.
5.3.2.5 Supplier/Manufacturer Address.
5.3.2.6 Batch Number.
5.3.2.7 Manufacturing date.
5.4 Dry Cleaning Operation:
5.4.1 Following are the procedure of dry Cleaning the Packing Material.
5.4.2 Clean the external surface of the container by using the clean cloth.
5.4.3 Rotate the container / packs sideways and ensure the cleaning of all external surface of top and bottom during the cleaning.
5.5 Physical Verification:
5.5.1 Under mentioned table gives the guidelines for verifying the packing materials.
| S. No. | Name of the materials | Mode of physical Verification |
| 01 | Ptd. Mono ctn. Printed Unit cartons, leaflet, corrugated box, Lami. Tube | √N+1 |
5.6 Weighing Procedure:
5.6.1 Before weighing the material ensure that the weighing balance has been calibrated & verified before use.
5.6.2 Transfer the box by using trolley and other suitable means batch / lot wise to the weighing area.
5.6.3 Switch ON the balance wait till zero comes.
5.6.4 Weight of 100 units.
5.6.5 Weigh the box received one by one, on the balance provided and ensure that quantity received is tallying as mentioned in delivery documents.
5.6.6 Record the weight on Annexure XXX.
5.6.7 In case of discrepancy in material / quantity, prepare “Material Discrepancy Note as per Annexure XXX of SOP No. XXX and inform to vendor through purchase department.
5.6.8 After completion of weighing switch OFF the balance and ensure the cleaning of balance.
5.7 Quarantine Procedure:
5.7.1 Ensure the cleanliness of the storage area.
5.7.2 Transfer the material to designated Quarantine location and store the material as per recommended storage conditions.
5.7.3 Before shifting the material in their designated places affix “QUARANTINE” label (computer generated) on containers. If containers / box are 25 or less than 25 affix 100% labels on each containers / box & if the containers / box are more than 25 affix the labels as per n+1.
5.7.4 Stack the materials in designated storage area.
5.7.5 Record the Material in Material inward Register for RM & PM as per Annexure XXX of SOP No XXX or as per ERP system.
5.7.6 After selecting the required series Prepare Goods Receipt Note. – Packing material (Computer software generated slip) for each batch of the Packing material received in one consignment of same material.
5.7.7 Make one copy of Goods Receipt Note (GRN) which is created by Computer ERP software and attach with invoice document. Prepare QC intimation note in duplicate & send all the copy to Quality Control department and get acknowledgement of on one copy & file in your record.
5.7.8 Co-ordinate with Quality Control Chemist for material sampling.
5.7.9 Ensure the Quality Control chemist affix the “SAMPLED” Stamp on sampled box and “UNDERTEST” label as per step. No. 5.7.3.
5.8 Approval / Rejection :
5.8.1 After analysis, Quality Control will inform warehouse indicating the material status and mention the Quality Control (Approved or Rejected) along with the Certificate of Analysis.
5.8.2 Ensure that Quality control chemist Affixes “APPROVED” or “REJECTED” label (computer generated) on all the containers / packs.
5.8.3 Ensure all the status labels are filled properly with date and signatures.
5.8.4 Transfer the material to designate approved / rejected storage area and store under recommended storage conditions.
5.8.5 File the COA as per the order in the file.
5.8.6 In case of rejection, shift the material to the Rejected Material Store area having lock and key facility, just after the receipt of the REJECTION NOTE and affixing the REJECTED labels on the container. Inform to Purchase department for return to vendor along with proper documents.
5.8.7 Prepared the rejected material note & maintain the list of Rejected Material as per Annexure XXX List of Rejected Material.
5.8.8 Make sure that the check list is maintained as per ERP system.