| Receipt Storage And Dispatch Of Finished Goods |
| 1.0 OBJECTIVE: 1.1 To lay down the procedure for Receipt Storage and Dispatch of finished goods. 2.0 SCOPE: 2.1 This procedure is applicable for the Receipt Storage and Dispatch of finished goods. 3.0 RESPONSIBILITY: 3.1 Assistant -Warehouse shall be responsible for receipt storage and dispatch of finished goods. 3.2 Officer-Warehouse shall be responsible to compliance the activity of receipt storage and dispatch of finished goods. 4.0 ABBREVIATIONS 4.1 SOP : Standard Operating Procedure 4.2 SS : Stainless steel 5.0 PROCEDURE: 5.1 Receipt 5.1.1 On receipt of “Finished Goods Transfer Note”, warehouse assistant ensures that both Production and Quality Assurance duly sign on the Finished Goods Transfer Note. 5.1.2 Then warehouse assistant will cross check the following points of finished goods against Finished Goods Transfer Note. 5.1.2.1 Ensure that a pallet contains only one product and of a single batch. 5.1.2.2 Product description 5.1.2.3 Batch number 5.1.2.4 Manufacturing and expiry date of the products. 5.1.2.5 Number of boxes. 5.1.2.6 Packing condition of boxes. 5.1.2.7 Total Packed Quantity. 5.1.2.8 Ensure to check the quantity of each packed container. 5.1.2.9 Verify the quantity of product in the loose case against the Finished Goods Transfer Note. To Read this SOP click here SOP for Handling Of Retest Materials. 5.1.3 In case of any discrepancy observed in the apparent boxes of finished goods or in document i.e. Finished Goods Transfer Note, immediately intimate to Head of the Department, Quality Assurance and production department. 5.1.4 The finished goods will receive after necessary rectification. 5.1.5 Ensure the transfer of finished goods is done with the presence of warehouse assistant. 5.1.6 Transfer the finished goods on clean SS palates through the material air lock and pass box to the finished goods store. 5.1.7 After receipt of the finished goods in the finished goods storage room of warehouse, receipt is given to production by signing the production copy of Finished Goods Transfer Note. 5.1.8 Ensure the stock is updated as per Format No. XXX & in ERP system. 5.2 Storage 5.2.1 Ensure the finished goods are stored under required storage conditions. 5.2.2 Ensure that the environmental conditions are maintained as per SOP title: Environmental monitoring. 5.2.3 Ensure the finished goods are stored product / batch number wise so as to avoid the chances of mix-ups and for easy retrieval. 5.2.4 The pallets containing finished goods should be stacked and well segregated from the other products. 5.3 Dispatch 5.3.1 Ensure that the dispatch is made against the Delivery / Sales Order, and as per advice of Production Planning and Inventory Control Department. 5.3.2 Cross check the availability of the stock to be dispatched. 5.3.3 Ensure all the parameter mentioned in the check list as per Format No. XXX. 5.3.4 Ensure the cleanliness of the dispatching zone. 5.3.5 Ensure the sufficient manpower available for the dispatch. 5.3.6 Instruct the vehicle driver to park the empty vehicle in dispatching zone. 5.3.7 Inspect the vehicle and ensure Cleanliness of vehicle and free from other material. 5.3.8 Move the material from dispatch bay to the loading platform. 5.3.9 Load only one batch of a particular product into the vehicle at a time. 5.3.10 Supervise the loading activity in the presence of the security personnel. Prepare non-returnable gate pass (as per format No. XXX), Excise Invoice, and other documents like road permit and send along with the vehicle. 5.3.11 Post the transaction in bin card as per Format No. XXX. 5.3.12 Obtain the signature of Warehouse –In charge on the checklist for compliance and archive along with records in Warehouse. |
